North
Central State College
Board
of Trustees=
Meeting
January
23, 2002
Minutes
1.
CALL TO ORDER
The Chairman, Mr. Brad Preston, called the
meeting to order at 7:15 p.m.
2.
ROLL CALL
The Secretary called the roll.
Present: Dr. Ford - arrived after roll call
Mrs. Humphrey
Dr. Kafer
Mr. Kehoe
Mr. Preston
Dr. Ressallat
Mr. Ross
Mr. Schmid
Mr. Wiseman
3.
INTRODUCTION OF
GUESTS
Dr. Abrams recognized and welcomed Dr. Mike
Williams representing the Faculty Assembly and Mr. Terry Thomas, Executive
Director of the Ohio Association of Community Colleges, to the meeting.
4.
TOUR OF
TRAINING CENTER
Dr. Abrams informed the Board that classes
began in the ATTC on January 7. He then
proceeded to take the Board members on a brief tour of the building.
5.
PRESENTATION OF
GUEST - TERRY THOMAS - EXECUTIVE DIRECTOR, OHIO ASSOCIATION OF COMMUNITY
COLLEGES
Mr. Thomas gave a brief presentation on how
community and technical college students compare to four-year university
students. His presentation also covered
the growth the community and technical colleges are experiencing. Mr. Thomas also discussed with the Board
members the new Trustee Education plan recently developed by the Ohio
Association of Community Colleges and the Association of Community College
Trustees.
6.
APPROVAL OF
MINUTES
The Chairman called for questions or comments
regarding the minutes of the December 5, 2001, meeting. Mr. Preston pointed out an error on page 4
of the minutes. The Secretary will make
the correction. Hearing no further
comments, the Chairman called for a motion to approve the minutes. Mr. Schmid moved to approve the
December 5, 2001, minutes seconded by Mrs. Humphrey. The motion carried unanimously.
7.
TREASURER=S REPORT
Mr. Miller presented the Treasurer=s Report for the period ending December 31,
2001. Revenues for the month totaled
$1,024,101. Expenditures for the month
were $1,192,674 leaving a deficit of $168,573.
Year-to-date revenues are $8,655,786 and year-to-date expenditures are
$6,603,423 leaving an excess of $2,052,363.
Mr. Miller pointed out that the current year-to-date figures compared to
budget release for the first six months overall shows a favorable variance of
$1,043,471. Also when comparing current
year-to-date figures with the prior year-to-date figures we currently have a
$730,365 excess in comparison. There
was an error in the cell and the figure should be $1,640,737. The StarOhio month end balance is
$2,546,368. Mr. Miller reminded the
Board that this account includes restricted as well as unrestricted dollars.
ACTION TAKEN: Dr. Kafer moved approval of the Treasurer=s Report.
Mr. Ross seconded the motion, and the motion carried unanimously.
8.
OLD BUSINESS
Shared Services Resolution - R-2001-33 - Dr. Abrams stated that the resolution was
approved by mail with a unanimous vote of support by those that voted. The Facilities Committee has met and begun
to discuss the resolution. Dr. Abrams
requested that the negotiation team delay their meeting until the
administration has had the opportunity to discuss the steps that need to be
taken to meet the requirements of the resolution.
CONSIDERATION OF APPROVAL TO MODIFY
SHARED SERVICES ARRANGEMENT WITH OSU-M
R-2001-33
WHEREAS: North Central State College is the dominate
occupant and service user of the campus, and
WHEREAS: the current shared services arrangement
between North Central State College and the Ohio State University-Mansfield
significantly limits the college=s ability to manage a significant portion of
its operating budget and facilities of which it is the sole occupant, and
WHEREAS: the current expense allocation and
management arrangement has resulted in high cost and inconsistent quality of
service, requiring a year-end payment of actual cost as opposed to an agreed
upon budget, and
WHEREAS: the current state budget situation compels
the college to be even more responsible and prudent in the management of its
limited resources.
NOW, THEREFORE, BE IT RESOLVED: that the Board of Trustees directs the
college administration to negotiate an agreement (elements of which are
outlined in the attached addendum) with the Ohio State University-Mansfield,
that addresses the management and fiscal interests of North Central State
College, and
BE IT FURTHER RESOLVED: that if such an agreement is not in place
and elements operational by July 1, 2002, the Board of Trustees of North
Central State College, hereby gives notice to the Ohio State
University-Mansfield that the buildings and accompanying grounds currently
known as the Fallerius Technical Education Center, Health Sciences Center, and
Engineering Center will become the sole management and fiscal responsibility of
North Central State College and will no longer be considered to be part of the
campus shared services agreement effective June 30, 2003.
ADDENDUM
TO RESOLUTION R-2001-33
In order to insure the management and fiscal
interest of North Central State College, as it pertains to shared services, the
Board of Trustees directs the administration to negotiate and secure an
agreement with the Ohio State University-Mansfield which will contain the
following elements:
9.
Establishment
of a new position within Plant Operations and Maintenance, reporting to and on
the payroll of North Central State College, for the purpose of monitoring the
quality of, and insuring equity in the delivery of POM services.
10.
The acquisition
of an independent third party, to oversee and monitor the fiscal operations of
POM and to report a fair and accurate accounting of costs, charges, and
expenses.
11.
Establish a
fiscal reconciliation process that is based upon a predetermined and agreed
upon annual shared services budget, as apposed to final cost.
12.
Institute
items 1 thru 3 within the parameters of the existing POM budget, resulting in
no additional cost to North Central State College.
IX. NEW BUSINESS
13.
Winter Quarter
Enrollment Report - Mr. Collins presented the Winter Quarter Enrollment
Report. He commented that this report
is an informational item and Board action is not required. He stated that current enrollment for Winter
Quarter is 3,025. The figures indicate
that full-time enrollment is up 19.5% and part-time enrollment is up 9.2% for a
total enrollment increase of 12.2%. Broken
down by categories, the day enrollment is down 12.4%, evening enrollment is up
47.1%, new students are up 34.5%, returning students are down 50%, and
continuing students are up 19.2%.
14.
Grant Funds
Report - Mr. Miller presented the Grant Funds Report. He stated that the targeted industry grants are considerably down
as compared to last year. Mr. Miller
pointed out the new CCAMPIS Grant, a Child Development Center grant from the
U.S. Department of Education which helps individuals with child care costs, at
this point has not been utilized. He
also pointed out the two new Tech Prep Grants at $150,000 each.
15.
Travel Expense
Report - Mr. Miller presented the Travel Expense Report. He stated that under the Vice President of
Academic and Student Affairs line item there is a large number due to the fact
that all travel money in the Academic areas have been moved and placed under
Mr. Collins supervision.
16.
Mr. Miller
presented Resolution R-2002-01 - Consideration of Approval of Employment of
College Personnel. Mr. Miller informed
the Board that the Maintenance Assistant position at the Incubator is not a new
position and is 100% grant funded.
CONSIDERATION
OF APPROVAL OF
EMPLOYMENT
OF COLLEGE PERSONNEL
R-2002-01
NEW HIRES
BE IT RESOLVED: by the Board of Trustees that the following
classified staff are hereby awarded the prescribed salary at the beginning
dates stipulated below:
BEGINNING DECEMBER 26, 2001
Terry Sexton, Maintenance Assistant,
Incubator
SALARY: $1,791.66 per month based on 12
months
ACTION
TAKEN: Mr. Ross moved
approval of R-2002-01. Mrs. Humphrey
seconded the motion, and the motion carried unanimously.
17.
Mr. Miller
presented Resolution R-2002-02 - Consideration of Approval of Status
Changes. Mr. Miller stated that the
salary increases are for work experience.
The dollars were in the budget approved in July but are just now being
allocated due to a delay in paperwork.
Dr. Abrams added that a year ago the CDC went to a base level pay scale
and at that time the funds were not available to give them credit for work
experience.
CONSIDERATION
OF APPROVAL OF
STATUS
CHANGES
R-2002-02
STATUS CHANGES
BE IT RESOLVED: by the Board of Trustees that the following
Child Development Center staff are hereby awarded the following credit for
experience salary adjustments partially funded through Early Head Start quality
improvement funds:
BEGINNING JULY 1, 2001
Susan Householder, Early Childhood Specialist
III
SALARY: $1,534.16 per month based on 12
months
Shannon Malec, Early Childhood Specialist II
SALARY: $1,639.93 per month based on 12
months
Deana Owens, Early Childhood Specialist II
SALARY: $1,429.25 per month based on 12
months
Amy Reese, Early Childhood Specialist II
SALARY: $1,454.00 per month based on 12
months
Teresa Shafer, Early Childhood Specialist IV
SALARY: $1,676.58 per month based on 12
months
Julie Tinsman, Early Childhood Specialist IV
SALARY: $1,741.33 per month based on 12
months
Juliana Weber, Early Childhood Specialist III
SALARY: $1,897.66 per month based on 12
months
ACTION TAKEN: Mr. Wiseman moved approval of
R-2002-02. Dr. Kafer seconded the
motion, and the motion carried unanimously.
18.
Mr. Miller
presented Resolution R-2002-03 - Consideration of Approval of College Personnel
Professional Growth Recognition.
CONSIDERATION
OF APPROVAL OF COLLEGE
PERSONNEL
PROFESSIONAL GROWTH RECOGNITION
R-2002-03
WHEREAS: Shannon Malec, Early Childhood Specialist,
has supplied verification of the completion of a Child Development Associate,
and
WHEREAS: Amy Reese, Early Childhood Specialist, has
supplied verification of the completion of a Child Development Associate.
THEREFORE, BE IT RESOLVED: by the Board of Trustees that Shannon Malec
be awarded a $1,105.00 increase to base salary from $16,917.00 to $18,022.00
effective July 1, 2001.
THEREFORE, BE IT FURTHER RESOLVED: by the Board of Trustees that Amy Reese be
awarded a $1,105.00 increase to base salary from $15,743.00 to$16,848.00
effective July 1, 2001.
ACTION TAKEN: Mr. Schmid moved approval of R-2002-03. Mr. Kehoe seconded the motion, and the
motion carried unanimously.
19.
Mr. Collins
presented Resolution R-2002-04 - Consideration of Approval for Non-Probationary
Faculty. Mr. Collins informed the Board
that the faculty members listed in the resolution have been evaluated and
recommended for renewal by their individual Deans.
CONSIDERATION OF APPROVAL OF CONTRACTS FOR
NON-PROBATIONARY FACULTY
(First
Year of a Three-Year Contract)
R-2002-04
BE IT RESOLVED: by the Board of Trustees of North Central
State College that approval is hereby given to the Administration of the
College for the Amemos of intent@ issued to the following faculty who have been fully evaluated and are
recommended without reservation for renewal of contracts for the period stated
below:
2002-2005
Susan
Barnard Jerry
Francl
Richard
Birk Vasantha
Harinath
Karen
Danielson Brad
Hays
William
Despain Thomas
Ruggles
Kenneth
Ekegren Paul
Sukys
ACTION TAKEN: Mr. Wiseman moved approval of
R-2002-04. Dr. Kafer seconded the
motion, and the motion carried unanimously.
20.
Dr. Abrams
presented Resolution R-2002-05 - Consideration of Approval of Building Naming
Policy. Dr. Abrams stated that
currently there are not any guidelines set for naming buildings. This resolution establishes the needed
guidelines.
CONSIDERATION
OF APPROVAL OF
BUILDING
NAMING POLICY
R-2002-05
WHEREAS: With North Central State College=s recent relocation of operations from the Enskat Center and the Engineering Building
to establish the Advanced Technology Training Center in the Shelby Mutual Building,
and
WHEREAS: with the renovation of the Engineering Building to house the
Student Development One-Stop Center, consideration needs to be given to rename
the facilities to better represent their new function to the College, and
WHEREAS: a Naming Policy has been created to aid in
this process.
NOW, THEREFORE, BE IT RESOLVED: that the Board of Trustees of North Central
State College hereby approves the following Naming Policy.
ACTION TAKEN: Dr. Ford moved approval of R-2002-05. Mr. Schmid seconded the motion, and the
motion carried unanimously.
21.
Dr. Abrams
presented Resolution R-2002-06 - Consideration of Approval of Recognition of
Meritorious Service Associated with the Occupation of the Advanced Technology
Training Center. The Board discussed
the resolution.
ACTION TAKEN: The Board decided that the resolution needs
to be edited and brought back to the next meeting for further action.
X. BOARD CHAIRMAN=S REPORT
Trustee Appointments - Mr. Preston informed the Board that Mr.
Wiseman and himself had been reappointed for three-year terms. The Governor=s office has acknowledged
receipt of our recommendation for Mr. Ross=s reappointment and the process continues.
XI. PRESIDENT=S REPORT
Budget Status - Dr. Abrams stated that at the last meeting
the Board had approved cutting $750,000 out of the budget. Since then, state allocation numbers have
been verified. He also stated that the
budget was built on a 5% enrollment increase.
He did not anticipate a 12% increase.
He stated that he expects at the next meeting to ask salary cuts be
returned and the hiring freeze to be lifted.
Lifting the freeze does not mean all positions will be filled.
Shelby Project (Grants) - Dr. Abrams informed the Board that there
are 317 students registered in classes at the ATTC and 300 or so enrolled in
non-credit training sort of programs.
Renovation is virtually done.
The budget for the renovation and the move was estimated at $1,475,000
and the actual cost was $1,345,000.
Capital money will be directed to purchase additional equipment. We have $272,000 in hand of pledges made to
this project. He also informed the
Board that we have received a Federal Grant from the Department of Education
for a model training site. We would be
1 of 4 of these sites in Ohio. We also
received a $1.7 million grant from the Ohio Department of Development due to a
request from GM to buy robots and training for GM. Betty Wells then gave a quick overview of the events planned for
the Grand Opening of the ATTC in April.
Engineering & Fallerius Renovation - Bids for the Engineering building will
begin the first week of February with construction completed by summer. Fallerius renovations will follow.
Other - We have received notice that we now have a .edu domain. This will broaden our access to students who
are searching on the internet.
The Adult High School had three individuals
enrolled for fall. We have five
currently enrolled for winter and expect to have our first graduate at the end
of winter quarter.
We have been selected by the office of Civil
Rights for a site visit review on February 12.
We are subject to site visits because we receive Perkins Vocational
Education money.
XII. EXECUTIVE SESSION
Mr. Wiseman called for an Executive Session
to discuss a personnel matter. Upon a
motion made by Mr. Wiseman, seconded by Dr. Kafer to adjourn to Executive
Session at 9:30 p.m. to discuss a personnel matter, a roll call vote on the
motion was approved unanimously.
Dr. Ford
- Aaye@ Dr.
Ressallat - Aaye@
Mrs.
Humphrey - Aaye@ Mr.
Ross - Aaye@
Dr.
Kafer - Aaye@ Mr.
Schmid - Aaye@
Mr.
Kehoe - Aaye@ Mr.
Wiseman - Aaye@
Mr. Preston - Aaye@
Upon a motion made by Mr. Ross, seconded by
Dr. Ford at 10:50 p.m. to terminate the Executive Session and to reconvene the
regular Board meeting, a roll call vote on said motion was approved
unanimously.
Dr. Ford
- Aaye@ Dr.
Ressallat - Aaye@
Mrs.
Humphrey - Aaye@ Mr.
Ross - Aaye@
Dr.
Kafer - Aaye@ Mr.
Schmid - Aaye@
Mr.
Kehoe - Aaye@ Mr.
Wiseman - Aaye@
Mr. Preston - Aaye@
The regular meeting of the North Central
State College Board of Trustees was declared reconvened at 10:50 p.m.
XIII. TIME
AND PLACE OF NEXT MEETING
The next meeting of the Board of Trustees is
scheduled for February 27, 2002, at 7:00 p.m. in Room 168 of the Fallerius
Technical Education Center.
XIV. ADJOURNMENT
The Chairperson called for any additional
business for Board action.
ACTION TAKEN: As there was no further business for Board
consideration, a motion was made by Mr. Ross, seconded by Mr. Wiseman to
adjourn the meeting at 10:50 p.m. The
motion carried unanimously.
Respectively submitted: Mr. J.
Bradford Preston, Chairman
Lisa A. Kitts, Secretary