North
Central State College
Board
of Trustees=
Meeting
October
24, 2001
Minutes
1.
CALL TO ORDER
The Chairman, Mr. Brad Preston, called the
meeting to order at 7:03 p.m.
2.
ROLL CALL
The Secretary called the roll.
Present: Dr. Ford
Mrs. Humphrey
Dr. Kafer
Mr. Preston
Dr. Ressallat
Mr. Ross (arrived after roll call)
Mr. Schmid
Mr. Wiseman
Absent: Mr.
Kehoe
The Chairman declared a quorum in
attendance. At this time, Dr. Abrams
presented Dr. Ford with a corsage, plaque, and a cake to congratulate her on
being inducted into the Ohio Women=s Hall of Fame.
3.
INTRODUCTION OF
GUESTS
There were no guests in attendance for this
meeting.
4.
APPROVAL OF
MINUTES
The Chairman called for questions or comments
regarding the minutes of the September 12, 2001, meeting. Hearing none, the Chairman called for a
motion to approve the minutes as submitted.
Dr. Ressallat moved to approve the September 12, 2001, minutes seconded
by Mrs. Humphrey. The motion carried
unanimously.
5.
TREASURER=S REPORT
Mr. Miller presented the Treasurer=s Report for the period ending September 31,
2001. Revenues for the month of
September totaled $791,758.
Expenditures for the month were $1,089,834 leaving a deficit of $298,076. Year-to-date Revenues are $4,746,277 and
year-to-date Expenditures are $2,993,123 leaving an Excess of $1,753,154. Mr. Miller stated that student fees are
above budget projections and prior year=s amount due to the fact that we budgeted zero growth and actual growth
is above 10%. He also stated that
Expenditures are below budget projections primarily due to payroll not
including overload and adjunct. Those
items will be included on the October 30th payroll. Mr. Miller concluded the Treasurer=s Report by stating that the StarOhio month
end balance is $1,106,964.
ACTION TAKEN: Dr. Kafer moved approval of the Treasurer=s Report.
Mr. Schmid seconded the motion, and the motion carried unanimously.
Audit Update - Mr. Miller stated that a Post Audit
meeting was held today and the College received an unqualified opinion. The auditors did find one immaterial non
compliance in regards to printing. All
printing must be bid out. The College
currently has a ceiling that anything over $500 needs to be put out to
bid. Mr. Miller informed the Board that
he has spoken with the people to whom this issue effects. Dr. Abrams pointed out that Mr. Ross and Mr.
Preston were in attendance at the Post Audit meeting. Mr. Ross commended Mr. Miller and his staff on the extremely
clean audit.
6.
OLD BUSINESS
Shared Services - Mr. Preston informed the Board that he and
John Harkness met with Jim Meyer and John Riedl to discuss the lack of cost
accounting and the fact that nothing had been done with the work order
system. Jim Meyer brought up separating
our three buildings equipped with our own maintenance staff and no further
discussion took place on the matter.
Mr. Preston stated that he wrote Mr. Meyer a letter with a possible idea
on how to handle the maintenance staff for the Shared buildings. Mr. Preston welcomed any ideas or input from
the Board members. He also stated that
we are trying to move to a formula based on usage instead of enrollment to
determine our cost of the shared services.
OSU is very open to that idea.
Kehoe Resolution - Dr. Abrams informed the Board that they
were contacted by telephone earlier to seek approval of the resolution to
nominate Jim Kehoe for the OACC Maureen C. Grady Award. It is being presented here to be shown that
the resolution passed unanimously for record in the minutes.
7.
NEW BUSINESS
1.
Final Fall
Quarter Enrollment Report- Mr. Collins presented the final Fall Quarter
enrollment report. He commented that
this report is an informational item and formal Board action is not required. The figures indicate full-time enrollment is
up 15.1%, and part-time enrollment is up 8.3% for a total increase of
10.3%. Broken down by categories, the
day enrollment is up 9.6%, evening enrollment is up 11.1%, continuing students
is up 9%, new students, is up 18.9%, and returning students is down 2.8%.
2.
Part-Time
Agreements - Mr. Collins presented the part-time agreements stating that this
is an informational item brought to the Board on a quarterly basis. The agreements include adjunct and overload
compensation and well as program director compensation.
3.
Mr. Miller
presented Resolution R-2001-30 - Consideration of Approval of College
Personnel.
CONSIDERATION
OF APPROVAL OF
EMPLOYMENT
OF COLLEGE PERSONNEL
R-2001-30
BE IT RESOLVED: by the Board of Trustees that the following
non-academic professional staff are
hereby awarded an employment agreement at the salary and dates stipulated below
contingent upon the continued receipt of funds from private third-party
sources:
BEGINNING OCTOBER 1, 2001 AND ENDING JUNE 30,
2002
James Stoner, Director of the Small Business
Development Center
SALARY: $33,850.00 prorated from $45,100.00
for a fiscal year
Barbara Harmony, Senior Business
Analyst/Counselor, Small Business Development Center
SALARY: $30,750.00 prorated from $41,000.00
for a fiscal year
NEW HIRES
BE IT FURTHER RESOLVED: by the Board of Trustees that the following
part-time non-academic professional staff
are hereby awarded an employment agreement at the salary and dates
stipulated below:
BEGINNING SEPTEMBER 24, 2001 AND ENDING JUNE
30, 2002
Shannon Roberts, Part-time Academic
Advisor/Student Success Center
SALARY: $10,877.73 prorated from $14,141.00
for a fiscal year
ACTION TAKEN: Mr. Schmid moved approval of R-2001-30. Mrs. Humphrey seconded the motion, and the
motion carried unanimously.
4.
Nominating
Committee Report - Mrs. Humprey reported that the nominating committee would
like to put forth the motion to nominate Mr. Brad Preston, Mr. Tom Ross, and
Mr. Russ Wiseman for reappointment to the North Central State College Board of
Trustees. Dr. Ford made a motion to
close the nominations. Mr. Schmid
seconded the motion, and the motion carried unanimously. Dr. Kafer made a motion to approve the
nominations. Mr. Schmid seconded the
motion, and the motion carried unanimously.
5.
Mr. Miller
presented Resolution R-2001-31 - Consideration of Approval of Contract with
Dearman Moving & Storage Company.
Mr. Miller stated the purpose of this resolution is to acquire services
to move equipment and furniture from Enskat to the Shelby building.
CONSIDERATION OF APPROVAL OF CONTRACT WITH
DEARMAN MOVING AND STORAGE COMPANY
R-2001-31
WHEREAS: North Central State College needs to
relocate lab and classroom equipment and office furnishings from the Enskat
Center and the Engineering Center to the Advanced Technology Training Center in
Shelby, and
WHEREAS: the College issued Requests for Proposal to
the qualified, local moving companies, and
WHEREAS: the Dearman Moving and Storage Company
submitted the most attractive proposal, and
WHEREAS: Dearman has a previous record of successful
performance for the College,
THEREFORE, BE IT RESOLVED: that the Board of Trustees of North Central
State College authorizes the President to execute a contract with Dearman
Moving and Storage for the relocation of classes, labs, and offices from Enskat
and Engineering to the Advanced Technology Training Center in Shelby for a sum
not to exceed $25,000.
ACTION TAKEN: Dr. Ford moved approval of Resolution
R-2001-31. Dr. Kafer seconded the
motion, and the motion carried unanimously.
8.
BOARD CHAIRMAN=S REPORT
President=s Annual Review - Mr. Preston stated that he would like Dr. Kafer and
the review committee to meet to begin the process of the President=s annual review. Dr. Kafer stated that the committee will incorporate the
agreement along with a new process to bring to the Board at the next meeting.
9.
PRESIDENT=S REPORT
Governor=s Cabinet Meeting Presentation - Dr. Abrams informed the Board that last
Thursday the Governor brought his Cabinet meeting to OSU-M. The meetings are an opportunity for the
general public to present items going on in the community for economic development. Dr. Abrams conducted a presentation on the
Shelby building and received a lot of positive feedback.
Advanced Technology Training Center Update - Dr. Abrams informed the Board that
construction is on schedule. Classes
will start on January 7. We are now
working on how to get sprinklers on to the 2nd and 3rd
floors. We are beginning to run out of
space for offering partnerships on the 1st floor. The College Foundation has agreed to raise
$2 Million and we are currently at $1.3 Million. We are still waiting the hear from the Rupp Foundation.
Budget Consideration - Dr. Abrams informed the Board that the
College=s budget will be reduced by another 6%. The State has informed us that the cut
includes everything but Capital funds.
We will bring to the next Board meeting an actual figure. The 6% is more like an 8 1/2% cut due to the
fact that we are in the 3rd month of the fiscal year. Dr. Abrams stated that he held a campus-wide
meeting with staff and faculty to discuss this matter. He also stated that he has currently put a
freeze on hiring and out-of-state travel.
MIS Conversion Update - Dr. Abrams informed the Board that the
software is being installed and the vendors have been and campus conducting
training.
Other - Dr. Abrams distributed a copy of a journal kept by students in a
class taught by Paul Sukys. The course
is new and deals with the connection between arts, sciences, and literature.
10.
EXECUTIVE
SESSION
The Chairman of the Board, Mr. Brad Preston,
called for an Executive Session to discuss a personnel matter.
Upon a motion made by Dr. Ford, seconded by
Mrs. Humprehy to adjourn to Executive Session at 8:25 p.m. to discuss the
personnel matter, a roll call vote on the motion was approved unanimously.
Dr. Ford
- Aaye@ Dr.
Ressallat - Aaye@
Mrs.
Humprhey - Aaye@ Mr.
Ross - Aaye@
Dr.
Kafer - Aaye@ Mr.
Schmid - Aaye@
Mr.
Kehoe - absent Mr.
Wiseman - Aaye@
Mr. Preston - Aaye@
Upon a motion made by Mrs. Humphrey, seconded
by Mr. Schmid at 8:38 p.m. to terminate the Executive Session and to reconvene
the regular Board meeting, a roll call vote on said motion was approved
unanimously.
Dr. Ford
- Aaye@ Dr.
Ressallat - Aaye@
Mrs.
Humphrey - Aaye@ Mr. Ross -
Aaye@
Dr.
Kafer - Aaye@ Mr.
Schmid - Aaye@
Mr.
Kehoe - absent Mr.
Wiseman - Aaye@
Mr. Preston - Aaye@
The regular meeting of the North Central
State College Board of Trustees was declared reconvened at 8:38 p.m.
ACTION TAKEN: No
action was taken regarding the personnel matter discussed in Executive Session.
11.
TIME AND PLACE
OF NEXT MEETING
The next meeting of the Board of Trustees is
scheduled for Wednesday, December 5, 2001, at 7:00 p.m. in Room 197-T of the
Fallerius Technical Education Center.
12.
ADJOURNMENT
The chairman called for any additional
business requiring Board action.
ACTION TAKEN: As there was no further business for Board
approval, a motion was made by Mr. Ross, seconded by Mr. Schmid to adjourn the
meeting at 8:40 p.m. The motion carried
unanimously and the meeting adjourned.
Respectively submitted: Mr. Brad
Preston, Chairman
Lisa A. Kitts, Secretary