CARES Act Emergency Grants FAQs

NC-CARES Emergency Grants Frequently Asked Questions

If you were enrolled in classes on March 16, 2020 and have current Free Application for Federal Student Aid (FAFSA) on file, there is a good chance you are eligible to receive assistance. These funds were made available as the Coronavirus Aid, Recovery and Economic Security Act (CARES Act). We have created the following opportunities related to this funding:

  • Spring degree and certificate graduates will receive a $200 check for their efforts.
  • Students who re-enroll in summer or fall can receive up to $1,200 on top of other financial aid.
  • Students with immediate basic needs may also request a special small grant by filling out a brief application. Please note these funds are limited, and we ask that students consider the weight of their needs before applying.

If you have any questions not answered below, please email nc-cares@ncstatecollege.edu, or call 419-755-4730.

  • These are emergency student grants from the federal stimulus CARES Act designated to assist students disrupted by the COVID crisis during spring term.

    • Paying tuition and fees.
    • Other living expenses such as food, housing, vehicle repair, course materials, technology, health care and childcare.

    • Students enrolled at NC State College as of March 16, 2020 in a major eligible for federal financial aid. The CARES Act requires these students be enrolled or accepted for enrollment in a degree or certificate program. College Credit Plus students are not eligible. Currently enrolled students must be making satisfactory academic progress in line with federal financial aid rules – including grades for spring term.
    • The student must have a complete Free Application for Federal Student Aid (FAFSA) on file with the college. Even if a current FAFSA is not on file, a student can still file a FAFSA for fall term. Note that an individual may first wish to check basic eligibility requirements for filing a FAFSA, which includes submission of a high school diploma, GED or equivalent credential.

    Finally, students that were enrolled as of March 16 in a designated fully online program are ineligible per the CARES Act rules. These students would have had a special designated advisor (Brad Dunmire of Casey Kelley) during spring term.

    • NC State does offer other avenues for assistance, though these are more limited than funds from the CARES Act. These include an emergency loaner laptop program, on-campus food program and a small emergency grant program run through the NC State Foundation. Further, NC State is working to develop additional scholarship assistance to persons impacted by the crisis – especially for certificates. We encourage all interested persons to inquire through nc-cares@ncstatecollege.edu even if they feel they do not qualify for CARES grants.

  • Most post high school students will be automatically eligible by virtue of having filed the Free Application for Federal Student Aid (FASFA) – even if not awarded a Pell grant. The eligibility data required by CARES is part of that filing. Students enrolled in spring term that do not have a current FASFA on file are encouraged to complete a new one.

  • As long as a student has a last day of course attendance of March 16 or later, and maintains satisfactory academic progress, withdrawal should not impact their ability to take part. However, they would still need to re-enroll for summer and/or fall terms.

    • Spring degree and certificate graduates (financial aid eligible programs only) will receive a $200 payment. This will include spring petitioners whose graduation was delayed until summer due to inability to complete clinical or practicum courses. Certificate graduates had to have been majoring in their certificate, and not a related degree.
    • Post high school students from spring term who enroll in summer or fall will receive an automatic formula distribution based on their enrollment and Pell eligibility. This distribution will be in addition to other financial aid or scholarships. Course attendance will be verified over the first portion of the term, after which students will receive the payment. Students can only receive this stipend once, even if they attend both summer and fall. The majority of CARES funds have been directed to this formula distribution.

    Distribution Formula

    How the funds will be disbursed

    Term Enrollment Level: Full-Time (greater than or equal to 12 credits)
    Pell Eligible: $1,200
    Not Pell Eligible: $800
    Term Enrollment Level: Three-quarter (7-11 credits)
    Pell Eligible: $1,000
    Not Pell Eligible: $600
    Term Enrollment Level: Half-time (6 credits)
    Pell Eligible: $800
    Not Pell Eligible: $400
    Term Enrollment Level: Less than half (less than 6 credits)
    Pell Eligible: $600
    Not Pell Eligible: $200
    • A smaller amount of CARES funds have been set aside as a small emergency grant for basic needs for students enrolled in spring who continue onto summer and fall. Students are asked to fill out an application and take part in a short meeting to help best meet their needs. Students can receive both a small discretionary grant and the formula distribution, though the amount of discretionary grants is limited.

  • Payments to spring graduates will be processed prior to ending of the term. Students receiving the formula award must maintain enrollment through the first part of their terms to qualify. For the discretionary grant, students must be enrolled or at least registered for summer or fall terms.

  • To maximize this award for the greatest number of people, we ask that requests be reasonable.

  • NC State has made the policy decision to allocate the majority of CARES Act funds to the formula distributions for summer and fall. Therefore, we have allocated approximately $40,000 toward small discretionary grants to meet immediate basic needs prior to the start of summer or fall terms. We ask that students weigh their needs versus those of others when considering these special requests. Further, students in NC State’s TRiO Student Support Services program are asked to first access emergency grants available through that program.

    • Yes, if you choose too. NC State is developing a form that will allow students to indicate the intention to apply all or part of the grant to tuition. This will soon be available online.
    • As noted earlier, the formula grant is not disbursed until after the start of the term. However, NC State is willing to discuss flexibility to holding fall registrations past the standard cancellation deadline for students that wish to apply their formula grant. Students must contact the NC State cashier’s office at 419-755-4722 or cashier@ncstatecollege.edu to make arrangements for payment plans.

    • Spring graduate petitioners eligible for the $200 award will have checks mailed to their home address.
    • Discretionary grant requests will be processed as soon as possible. To speed the request, the application provides options to set up the short telephone or Zoom meeting to best determine needs and additional supports. Please note that as NC State employees are working from home this summer, checks are run once a week.
    • Formula grants for enrolled students in summer and fall will be disbursed in the first half of the semester once attendance patterns have been verified. Since awards are partly based on level of credit hours, it is important for students to maintain enrollment and participation in their classes to avoid being dropped.
    • While the NC State campus is closed, checks will be mailed to a student’s address of record.

  • The Internal Revenue Service has provided information for students who receive money from the Coronavirus Aid, Relief and Economic Recovery Act (CARES Act) program to assist students with expenses incurred as a result of the CORVID-19 closure of the college. For more information, click here.

  • May 8, 2020

    To: All NC State Students (post high school) enrolled for the Spring 2020 Semester

    From: Dr. Dorey Diab, President and CEO

    Re: Announcement of CARES Act funding for NC State Students

    Congratulations on the successful completion of your studies for Spring 2020. It was certainly an unprecedented term in many ways, and I am proud of you for adapting and maintaining your commitment to your education.

    As you finish finals this week, we are finalizing the plans for disbursing emergency grants provided to our students in the COVID-19 Stimulus Package approved by the federal government. These funds were made available as the Coronavirus Aid, Recovery and Economic Security Act (CARES Act). If you were enrolled in classes on March 16, 2020 and have current Free Application for Federal Student Aid (FAFSA) on file, there is a good chance you are eligible to receive assistance. We have created the following opportunities related to this funding:

    • Spring degree and certificate graduates will receive a $200 check for their efforts.
    • Students who re-enroll in summer or fall can receive up to $1,200 on top of other financial aid.
    • Students with immediate basic needs may also request a special small grant by filling out a brief application. Please note these funds are limited, and we ask that students consider the weight of their needs before applying.

    We invite you to visit our website to review the Frequently Asked Questions about the CARES Act which explain all of the details of the distribution of funds. Funds can be used for a variety of living expenses, including payment of tuition and fees. We would be happy to help you align a portion of your CARES Act award to continue your education, including summer term that starts May 20th. Finally, you can still file a FASFA to become eligible for CARES grants – regardless of whether you qualify for a Pell grant.

    In closing, welcome to your summer break. Our faculty and staff will continue working remotely and doing all we can to meet your needs. We are planning to provide lab and clinical experiences required for students as the summer begins. And we have tentative plans to provide some in-person classes this fall (as allowed by the state of Ohio). Many students are telling us they are becoming more comfortable with distance learning and the flexibility it provides.

    I encourage you to continue believing in yourself, believing in your dream of a college education and a better life, and most importantly, to continue working during these current challenging times. The effort you invest today will prepare you for a brighter future – and I believe that future will be here very soon.

    I am proud of you all, and look forward to seeing on campus very soon!

    Well done one and all,

    Dorey Diab, Ph.D.

    President & CEO

    North Central State College

    Achieving the Dream Leader College of Distinction

    1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students. North Central State College submitted the signed Certification and Agreement for the student aid portion of the Higher Education Emergency Relief Fund to the Department of Education on April 14, 2020. The Grant Award Notification was received on April 21, 2020. North Central State College intends to use at least 50 percent of its total CARES Act funds to provide Emergency Financial Aid Grants to eligible students. The entire agreement is available here. (PDF)
    2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students. $705,064
    3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter). As of 8/4/2020 – $259,800
    4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act. As of 8/4/2020 – 693 Students
    5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act. As of 8/4/2020 – 537 Students
    6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act. See “Distribution Formula” and “How will funds be distributed” above.
    7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants. This information is provided in numerous sections above.