Return/Repayment of Title IV Funds Policy

Federal Title IV student aid is provided to assist students to pay for part or all of the expenses relating to their attendance at the College. Should a student cease to be enrolled for classes or stop attending, the College is required by federal law to determine whether or not any of the aid provided to the student must be returned by the College or REPAID BY THE STUDENT to the programs from which the aid came.

  • This policy is effective for all students to whom Title IV funds are disbursed for attendance at the college, but who cease to be enrolled for all classes or fail all their classes due to lack of attendance prior to the sixty per cent (60%) point of the term for which the funds are disbursed.
  • NO return is required if the student’s last date of attendance is after the 60% point of the term. A student withdrawing after the 60% point will have earned all his/her aid for the term and will not be required to return any funds.
    The determination of the amount to be returned is based upon a percentage of the Title IV funds disbursed. The percentage is derived by dividing the number of calendar days in the term that the student was enrolled (from the first day of classes up to and including the last date of attendance) by the total number of calendar days in the term. A copy of the worksheet used to determine the amount to be returned may be obtained from the Financial Aid Office.
  • Returns are made in the following order: Unsubsidized Federal Stafford Loans, Subsidized Federal Stafford Loans, Federal PLUS Loans, Federal Pell Grants, Federal Supplemental Educational Opportunity Grants, other Title IV aid.
  • Responsibilities regarding the return of Title IV funds:
    • The College is responsible for:
      • Providing each student with a copy of this policy
      • Identifying students who are affected by this policy
      • Determining the amount of Title IV funds to be returned
      • Returning to the Title IV programs any funds they are due
      • A student affected by this policy is responsible for paying to the College the amount of any Title IV funds disbursed to him/her which are required to be returned.
      • Financial aid recipients are strongly encouraged to consult with their financial aid advisor regarding the ramifications of withdrawal prior to dropping all classes.
    • A student wanting to withdraw must contact the Student Records Office. He/she must complete an official withdrawal form and obtain all required signatures. The withdrawal becomes official on the day that the processing of the withdrawal request is complete and is recorded by the Student Records Office.
  • The College will notify the student of the amount he/she is required to repay within 30 days of the withdrawal date.
  • The student will, within 45 days of the date that the college mails him/her notification that repayment is required, pay the amount owed or make repayment arrangements acceptable to the College. Should this not occur, the repayment obligation will be reported to the Attorney General of the State of Ohio. The Attorney General will use all methods granted by law–including wage garnishment, state income tax refund seizure, and credit bureau reporting—to collect the funds owed.

A student owing a repayment of Title IV funds is INELIGIBLE for any Federal financial aid at ANY college and MAY NOT enroll at ANY college until repayment is made.

Federal Student Aid Policy Regarding Return of Title IV Funds

The law specifies how your school must determine the amount of Title IV program assistance that you earn if you withdraw from school.

  1. Withdrawing from (all) classes
  2. Students who drop or stop attending all of their classes are subject to the federal Title IV refund policy.
  3. Students whose last date of attendance is prior to the 60 per cent point in the enrollment period (semester) may have to return some of all of the federal financial aid they had been awarded for that semester.
  4. Students wishing to withdraw complete a “Drop/Add” form (obtained from the Student Records Office), have it signed by an academic advisor and a financial aid representative, and return it to the records office.
  5. Students dropping all of their classes can alternatively call the Student Records Office and complete all withdrawal procedures by phone.
  6. Those who stop attending all of their classes without completing official withdrawal procedures are said to have unofficially withdrawn.
  7. Establishing the last date of attendance
    1. Official withdrawal: Students list on their drop/add form the last day they attended each class.  The last day attended from the entire schedule is used as the withdrawal date.
    2. Unofficial withdrawal: Instructors are required to submit to the Student Records Office the last date of attendance for a student who receives an “unearned” F grade.  This grade is given to a student who fails a class because they stopped attending the class prior to the end of the term and who’s coursework was not sufficient to earn a passing grade.  The last date attended from the student’s entire course schedule is used as the last date attended for R2T4 determinations.
    3. Administrative Withdrawal: The college administration has the authority to withdraw a student from the college and to revoke that student’s registration at any time based on the reasons outline in the administrative withdrawal policy. A grade ADW is recorded for Administrative Withdrawals other than non-participation. A grade of WNP is a special designation for students not actively participating in the course and who are not providing evidence of course completion. The last day attended from the entire schedule is used as the withdrawal date.
    4. For classes taught on-line, the last date of attendance is the last date of academically-related activity engaged in by the student.
  8. The college does not have an official leave of absence policy.
  9. The amount of TIV aid earned by the student
    1. The college has established an official academic calendar which is posted on its web site. The official count of days begins with and includes the first day of the term and ends with and includes the last day of the term.  If a term includes a period of at least five consecutive days when no classes are held, those days are subtracted from the number of days in the term.
    2. The percentage of the term attended by the students is determined by dividing the number of days attended by the student from and including the first day of the term through the official withdrawal date by the total number of days in the term.
    3. The college calculates aid earned for a student who withdraws by using the federal R2T4 formula as shown on the worksheet Treatment of Title IV Funds When A Student Withdraws From a Credit-Hour Program.
    4. The student’s aid award is updated to show the amount earned based upon the calculation.
    5. Should the student’s college account show a credit balance, the student is issued a refund of the credit balance no later than 14 days after the R2Y4 calculation
    6. Should the student have been disbursed funds which they did not earn, they is billed by the college.
    7. All funds not earned by the student are returned to ED by the college within 30 days of the withdrawal date for a student who officially withdraws or within 45 days of the date on which it learned that a student unofficially withdrew.
    8. The R2T4 calculation may results in an amount to be returned that exceeds the school’s portion. The student would be required to repay the difference.
  10. Post-Withdrawal Disbursement
    1. If the student did not receive all of the funds that were earned prior to withdrawing, a post-withdrawal disbursement may be due.
      1. If the student is eligible for a post-withdrawal disbursement of a grant, it must be disbursed within 45 days.
      2. If the post-withdrawal disbursement includes loan funds, the student must give permission before the funds can be disbursed. The student has at least 14 days to accept or decline the loan funds.
  • Students will be notified within 30 days of the date of the withdrawal determination of any direct loan eligibility, or a parent for a Direct Parent PLUS Loan eligibility.
  1. All post-withdrawal disbursements are applied to the student’s account first.
  2. If a post-withdrawal disbursement from a loan results in a credit balance, the credit balance will be refunded to the student and/or the parent in the case of a Direct Parent PLUS Loan as soon as possible, but no later than 14 days after the credit balance has occurred.
  3. The school must return the Title IV funds within 45 days of the date the school determines the student withdrew. 34 CFR §668.22(a) (5) (6), 34 CFR §164 (j).
  1. The order of return to ED of TIV aid as per federal formula:
  2. Unsubsidized Federal Direct Loans
  3. Subsidized Federal Direct Loans
  4. Federal PLUS loans
  5. Federal Pell Grant
  6. Federal Supplemental Educational Opportunity Grant
  7. Other Title IV aid
  8. Students’ financial awards at the college are separated by type (e.g., Pell, sub loan, unsub loan, etc.), and the refund formula calculates the amount earned for each type of aid. After a recalculation, all of a student’s awards are updated.
  9. Once any type of a student’s financial aid is updated, the updated amounts are reported to COD.
  10. For a student subject to a R2T4 calculation who has had aid funds returned by the college to ED, the college sends a letter by postal mail to the student (and PLUS borrower should PLUS fund have been awarded) which states that
    1. funds were returned according federal regulations,
    2. the dollar amount owed by the student to the college, and
    3. the date by which the student is to repay that amount.

For Further Guidance
For a more comprehensive treatment of the R2T4 regulations, readers should turn to the most recent FSA Handbook, Volume 5 “Over awards, Overpayments and Withdrawal Calculations”. Here you will find extended discussion of each element of the R2T4 calculation with definitions, examples, worksheets, case studies and regulatory citations to assist in a better understanding of this process. Additional guidance can be found in Dear Colleague Letters GEN-04-03 (February 2004), GEN-00-24 (December 2000), and GEN-98-28 (November 1998). This guidance is easily referenced at https://ifap.ed.gov/federal-student-aid-handbook/2021FSAHbkVol5

The requirements for Title IV program funds when you withdraw are separate from any refund policy that your school may have. Therefore, you may still owe funds to the school to cover unpaid institutional charges. Your school may also charge you for any Title IV program funds that the school was required to return. If you don’t already know what your school’s refund policy is, you can ask your school for a copy. Your school can also provide you with the requirements and procedures for officially withdrawing from school.

If you have questions about your Title IV program funds, you can call the Federal Student Aid Information Center at 1-800-4-FEDAID (1-800-433-3243). TTY users may call 1-800-730-8913. Information is also available on Student Aid on the Web at www.studentaid.ed.gov

Pell Recalculation Policy

The federal government requires all colleges to set Pell Recalculation Date (PRD) for every semester. The policy of the North Central State College Financial Aid Office is to review/recalculate Pell grant eligibility at the end of the 100% tuition refund period (add/drop week) of the term/session one of the term in which a student is enrolled.

Any classes added after the Pell Recalculation Date will not count towards your Federal Pell Grant eligibility, regardless of the start date for the class. If you drop, withdraw from, or do not attend classes that you were registered for, your financial aid award may be adjusted.

Federal regulations do require the College to recalculate Pell grant eligibility when a student fails to attend any course used to award a Pell grant.

Federal regulations dictate that institutions required to take attendance have a procedure in place that documents that each student has begun attendance in all of the classes for which they were approved for federal aid. It also requires institutions to document the last date of attendance for students who withdraw from or fail their courses.

Institutions must have a procedure in place for routinely monitoring attendance to determine in a timely manner when a student withdraws.

Satisfactory Academic Progress for Financial Aid

Satisfactory Academic Progress Requirements

Federal regulations require that all students make Satisfactory Academic Progress (SAP) in a program of study to maintain eligibility for Title IV (TIV) federal financial aid. North Central State College has established policies to monitor the academic progress of students who apply for and receive federal financial aid. These standards are designed to ensure that students are making progress toward completion of their program of study and apply to the following financial aid programs: Federal Pell Grant, Federal Supplemental Opportunity Grant (SEOG), Federal Work-Study (FWS), Federal Direct Loans (subsidized and unsubsidized), and Federal Direct Parent Loans for Undergraduate Students (PLUS).

Satisfactory Academic Progress assessment at North Central State College occurs at the end of each payment period/semester (summer, fall, and spring) after the qualitative and quantitative measures have been reviewed. Failure to meet SAP standards after each semester enrolled may result in loss of TIV financial aid eligibility. Students applying for financial aid must be making satisfactory progress as outlined in this policy. It is the student’s responsibility to understand and adhere to these standards to continue receiving federal financial aid at North Central State College.

Definitions

Credit hours attempted: those in which a student is enrolled at the end of the College’s 100% refund period

Credit hours earned: those in which a student has received at passing grade

Passing grades: A, A-, B+, B, B-, C+, C, C-, D+, D, D-, P.

Non-passing grades: F, NP, ADW, W, WNP, I.

The three standards for SAP at North Central State College are cumulative grade point average (GPA), completion rate, and maximum timeframe.

Cumulative Grade Point Average (GPA) – Qualitative Component of SAP

Students must maintain the minimum cumulative GPA of 2.0.  North Central State College does not round up (ie. 1.99 does not meet the 2.00 requirement).

Minimum Completion Rate for Attempted Credit Hours (Pace) – Quantitative Component of SAP

All students must progress at a pace that allows the student to complete their program within the maximum allotted timeframe.  The completion rate, or pace, is calculated by dividing the number of successfully completed credits by the number of attempted credits. Students must successfully complete at least 67% of the courses they attempt at North Central State College.   North Central State College does not round up (ie. 66.9% does not meet the 67% requirement). 34 C.F.R. §§ 668.16(e)(2)(ii)(B), 668.34(e)

The following are NOT “successful completion” for purposes of financial aid Standards of Academic progress: F (failure), WNP (withdrawal for non-participation), I (incomplete), NP (non-passing), ADW (administrative withdrawal), W (withdrawal).

Consequences of Not Meeting GPA or Completion Rate (Warning, Suspension)

Official Satisfactory Academic Progress assessment at North Central State College occurs at the end of each payment period/semester. Failure to meet SAP requirements after each semester enrolled may result in loss of TIV financial aid eligibility.

  1. First-time students must earn at least one credit hour in the first semester enrolled at the College

Consequence of noncompliance: Financial aid eligibility terminated.

  1. The first-time students fail to meet GPA and/or completion rate at the end of a semester, they are placed on a SAP Warning. Students are notified of this warning status via their North Central State College email address as well as their MyNC student portal.

Consequences of noncompliance with either standard: Students will be issued formal Warning and will remain eligible for TIV financial aid.

  1. Students who fail to meet GPA and/or completion rate while on Warning Status are then placed on a SAPSuspension Status (ie. not meeting SAP requirements) and will be ineligible for TIV financial aid. Notification of this Suspension Status as well as the requirements to regain TIV eligibility via appeal process will be emailed via their North Central State College email address as well as their MyNC student portal.

Consequence of noncompliance: Financial aid eligibility terminated

 

Reviewing Academic Progress to Determine Compliance

  1. Student academic progress is reviewed at the end of every semester for students who received aid that semester.
  2. All courses bearing academic credit are reviewed, whether or not a course qualified for financial aid, and whether or not a course is considered college-level.

Incompletes, withdrawals, and repetitions all count as attempted credits for purposes of the maximum attempted credit hour allowance and affect quantitative progress.
34 C.F.R. § 668.16(e)(2)(ii)(D)

Incompletes

An Incomplete, or “I” grade, is given when a student is unable to complete the work for the course within the semester or term due to extenuating circumstances. The student contracts with the instructor to complete the additional work within a specific length of time which generally cannot exceed six weeks from the end of the term. Once the student completes the work, the instructor replaces the “I” with an earned grade.

For purposes of calculating GPA, “I” grades are neutral for the length of the contract determined by the student and the professor. If the student fails to submit the work and have the “I” grade updated before the contract completion date the “I” is replaced with an F and counts as a failing grade. Grades of “I” do not advance the student toward graduation; therefore, those grades are recognized as non-progress grades. When an “I” is replaced with a passing grade, GPA is calculated according to the numeric value of the new grade.

Withdrawals
ADW, W, WNP grades do not figure in the calculation of a student’s GPA.

ADW, W, WNP grades count as attempted credits but not as successfully completed credits. Thus, are non-progress credits.

Repeated Courses

Attempted credits are accumulated each time a student takes a course.

Only the grade received for the most recent attempt of the course is calculated in the student’s GPA. Subsequently, only the most recent attempt of a course can count as successfully completed. All prior attempts of the course are considered non-progress credits. However, if a student does not pass the most recent attempt of a course, all attempts of the course result in non-progress credits. This is true even if the student passed the course on a prior attempt.

Successful completions of the course result in successfully completed credits, and all unsuccessful attempts of the course result in non-progress credits.

Regulations allow student’s in term-based programs to receive financial aid for repeating previously passed coursework. The repeated courses would also count toward a student’s enrollment status for financial aid eligibility, regardless of whether additional credit could be earned. Students may receive Title IV aid for only ONE repeat of a previously passed course. Students who repeat failed coursework may receive aid for multiple attempts.

34 CFR 668.34(a)(6)

Treatment of Transfer Students

All courses that appear on the student’s academic record (whether earned at the current institution or transferred from a previous institution) will count towards the pace of progression and maximum time-frame requirement, even if the student received no federal financial aid for those courses.

Credit hours that are accepted from another institution will be counted as both attempted and completed hours. GPAs and grades do no transfer in, only credit hours.

  1. The analysis is completed using the satisfactory academic progress module within the college’s student information system (Ellucian Colleague).
  2. Based on the review, statuses are assigned for both the academic and the maximum timeframe standards. Students are notified of their status via email to their NCSC email as well as their MyNC student portal.
  3. The statuses are:
  4. Academic
  • P0: meeting SAP standards
    • PA: previously not meeting SAP standards, now meeting standards (academic     eligibility for aid restored, or previous warning or probation or plan status      canceled) – student notified
    • W: previously meeting SAP standards, now not meeting standards, on Financial Aid Warning – student notified
    • S1: no passing grade earned in first term of attendance (Supplants Warning)         Aid eligibility suspended – student notified
    • S2: previously on Warning, still below standards Aid eligibility suspended – student             notified
    • S5: previously on Financial Aid Probation, still below standards Aid eligibility            suspended – student notified
    • S8: previously on a SAP Plan, terms of plan not met Aid eligibility suspended – student     notified
  1. Should a student’s grade be changed after the computation, a supplemental computation is run for that student, and if necessary, revised statuses are assigned.

Regaining eligibility

Those whose financial aid eligibility has been terminated for noncompliance with these standards may regain eligibility by:

  1. Bringing one’s academic record into compliance with the standards by achieving success in additional coursework; or
  2. Submitting a written appeal to the college and receiving approval of the appeal.

 

Appealing the loss of aid:  Academic Standards

  1. Most students who lose aid eligibility due to lack of SAP are invited to appeal for additional eligibility and are sent an appeal form with their notice of suspension.
  2. Students may submit the SAP Appeal Form for the following reasons:
  • Serious illness
  • Accident or injury
  • Medical or family emergency
  • Death of a student’s relative
  • Federally-declared disaster directly affecting the student and/or his family (U.S. Dep’t of Educ., Dear College Letter GEN-04-04)
  • Other personal crisis beyond the student’s control
  1. The appeal form requires the following:
  • Name, NCSC Student ID and academic plan agreed upon by student and advisor. The academic plan of courses which if followed will bring the student’s academic record in line with the standards. Academic plans can cover from two to four semesters.  Besides mandating specific courses, plans stipulate expected grade and completion percentage progression.
  • Statement detailing the unusual or extenuating circumstances that prevented the student from meeting the required SAP standards including: what specifically happened that prevented the student from meeting the required SAP standard and when the occurrence happened (month and year).
  • Statement describing what has changed (or what will change) that will ensure success during the next semester at NCSC.
  • It is highly encouraged to provide documentation or evidence of the circumstances.
  1. The review committee who is comprised of student affairs administrators, will review the appeal and make a determination.
  2. A probation appeal form is provided to those who are close to meeting the academic standards. Should the appeal be approved, the student is given one additional semester of eligibility to meet the standards.  If the student is not making SAP at the end of the probation semester, their aid is suspended again.  They can appeal again using the plan appeal form.
  3. Should the student fail to achieve prescribed progression benchmarks on their academic plan, aid will again be suspended.
    • A student whose aid is suspended for failing to fulfill their academic plan may appeal again, but not until they successfully complete at least nine additional credit hours without Title IV or college financial aid.
  4. Both the probation and appeal forms require the student to identify the academic and personal factors that kept him/her from meeting the satisfactory progress standards. The forms also ask the student to explain why they feels they can now be successful when they could not do so previously.  The plan appeal form contains a grid for outlining the proposed schedule of courses.
  5. After a plan has been adjudicated by the appeal committee, a notice is sent to the student explain the decision of the committee. A copy of the plan is sent to those whose plan appeal was approved.  Approvals require students while on plan to complete a 100% of attempted hours each term to ensure graduation within the maximum timeframe. Approvals also require students to maintain a term GPA of 2.0 to be consistent with graduation requirements.
  6. A student wishing to adjust their plan is required to receive approval of both their academic advisor and the financial aid office.

 

Maximum Timeframe (Degree Completion within 150% of the average length of the Program) – Quantitative Component of SAP

Students must complete their program within 150% of the published credit hour length of the program. . Attempted credits are counted for all courses in which a student receives a grade (passing and non-passing) with the exception of audited courses.

Students cannot use financial aid to pay for courses that are not part of the degree/certificate program in which they are declared.  These courses are, however, counted in the SAP calculation. Taking courses that are not applicable to the program of study will cause students to reach this maximum timeframe faster.

Students pursuing one of our bachelor’s programs must have least a 2.0 GPA at the end of the second year.

Examples:

Program Requirement 150% of Program Requirement 60 credit hours 90 credit hours 30 credit hours 45 credit hours

Students may exceed the maximum timeframe for their program by changing programs, transferring in hours, enrolling in additional programs, and/or taking courses that do not apply to their current program. Students who exceed the maximum timeframe for their program will be placed on a Maximum Timeframe Termination and will be ineligible for financial aid. Since all coursework over the lifetime of a student’s career at North Central State college counts towards these SAP standards, the only way a student exceeding the maximum timeframe SAP requirement can regain TIV financial aid eligibility is through the Maximum Timeframe Continuing Appeal process.

Reviewing Academic Progress to Determine Compliance

  1. Student academic progress is reviewed at the end of every semester for students who received aid that semester.
  2. All courses bearing academic credit are reviewed, whether or not a course qualified for financial aid, and whether or not a course is considered college-level.

Incompletes, withdrawals, and repetitions all count as attempted credits for purposes of the maximum attempted credit hour allowance and affect quantitative progress.
34 C.F.R. § 668.16(e)(2)(ii)(D)

Incompletes

An Incomplete, or “I” grade, is given when a student is unable to complete the work for the course within the semester or term due to extenuating circumstances. The student contracts with the instructor to complete the additional work within a specific length of time which generally cannot exceed six weeks from the end of the term. Once the student completes the work, the instructor replaces the “I” with an earned grade.

For purposes of calculating GPA, “I” grades are neutral for the length of the contract determined by the student and the professor. If the student fails to submit the work and have the “I” grade updated before the contract completion date the “I” is replaced with an F and counts as a failing grade. Grades of “I” do not advance the student toward graduation; therefore, those grades are recognized as non-progress grades. When an “I” is replaced with a passing grade, GPA is calculated according to the numeric value of the new grade.

Withdrawals
ADW, W, WNP grades do not figure in the calculation of a student’s GPA.

ADW, W, WNP grades count as attempted credits but not as successfully completed credits. Thus, are non-progress credits.

Repeated Courses

Attempted credits are accumulated each time a student takes a course.

Only the grade received for the most recent attempt of the course is calculated in the student’s GPA. Subsequently, only the most recent attempt of a course can count as successfully completed. All prior attempts of the course are considered non-progress credits. However, if a student does not pass the most recent attempt of a course, all attempts of the course result in non-progress credits. This is true even if the student passed the course on a prior attempt.

Successful completions of the course result in successfully completed credits, and all unsuccessful attempts of the course result in non-progress credits.

Regulations allow student’s in term-based programs to receive financial aid for repeating previously passed coursework. The repeated courses would also count toward a student’s enrollment status for financial aid eligibility, regardless of whether additional credit could be earned. Students may receive Title IV aid for only ONE repeat of a previously passed course. Students who repeat failed coursework may receive aid for multiple attempts.

34 CFR 668.34(a)(6)

Treatment of Transfer Students

All courses that appear on the student’s academic record (whether earned at the current institution or transferred from a previous institution) will count towards the pace of progression and maximum time-frame requirement, even if the student received no federal financial aid for those courses.

Credit hours that are accepted from another institution will be counted as both attempted and completed hours. GPAs and grades do no transfer in, only credit hours.

  1. The analysis is completed using the satisfactory academic progress module within the college’s student information system (Ellucian Colleague).
  2. Based on the review, statuses are assigned for both the academic and the maximum timeframe standards. Students are notified of their status via email to their NCSC email as well as their MyNC student portal.
  3. The statuses are:
  4. Maximum Timeframe
    • M0: meeting timeframe standard
    • A: 100% of number of attempted credit hours taken – student notified
    • B: 125% of number of attempted credit hours taken – student notified
    • C: 150% of number of attempted credit hours taken  Aid eligibility suspended – student notified
  5. Should a student’s grade be changed after the computation, a supplemental computation is run for that student, and if necessary, revised statuses are assigned.

Appealing the loss of aid:  Maximum Timeframe Standard

  1. Letters of warning are sent vial email to student’s NCSC email as well as their MyNC student portal who are nearing their maximum timeframe limit. Notifications are sent at both the 100% and 125% marks.
  2. Suspension letters are sent to those who reach the 150% maximum. An appeal form is sent with the notification.  Students may complete an appeal to request continuation of their aid.

The appeal form requires the following:

  • Name, NCSC Student ID and academic plan agreed upon by student and advisor. The academic plan of courses which if followed will bring the student’s academic record in line with the standards. Academic plans can cover from two to four semesters.  Besides mandating specific courses, plans stipulate expected grade and completion percentage progression.
  • Statement detailing why the student has not been able to graduate within the 150% timeframe, how much additional coursework at the College is be required, and why they believe they have the ability and determination to now complete graduation requirements.
  1. If at any point in time the Financial Aid Office determines that the student cannot complete their program within the 150% timeframe, the student will be immediately suspended from future financial aid for the remainder of their program.
  2. Students may be eligible to complete more than one associate degree and/or certificate program at North Central State College pending approval through the Maximum Time Frame Appeal – Graduate Form, with review by the SAP Appeal Committee. The petition is required regardless of which educational institution awarded the previous credential.The appeal form requires the following:
  • Name, NCSC Student ID and academic plan agreed upon by student and advisor. The academic plan of courses which if followed will bring the student’s academic record in line with the standards. Academic plans can cover from two to four semesters.  Besides mandating specific courses, plans stipulate expected grade and completion percentage progression.
  • Statement detailing why the student is pursuing the proposed academic program, their academic history, aid history, etc.
  1. After a plan has been adjudicated by the appeal committee, a notice is sent to the student explain the decision of the committee. A copy of the plan is sent to those whose plan appeal was approved. Approvals require students while on plan to complete a 100% of attempted hours each term to ensure graduation within the maximum timeframe. Approvals also require students to maintain a GPA of 2.0 to be consistent with graduation requirements as well as academic standard requirements.
  2. A student wishing to adjust their plan is required to receive approval of both their academic advisor and the financial aid office.